Cost Saving Measures for Travel by Car

The following outlines the options available to you when traveling by car.

Option #1: Campus Fleet Vehicle

Penn State Wilkes-Barre has a fleet vehicle at the campus, and the objective is to maximize its use. If the campus fleet vehicle is available, you should use it as your first option. A reservation request should made first to Business Services (x244) and second to Finance (x289).

The campus is charged $0.35 for any miles over 1,000 for the month, so if the campus fleet vehicle does not exceed 1,000 miles in any given month, no Penn State Wilkes-Barre budget will be charged for the use of the campus fleet vehicle. For miles exceeding 1,000, campus budgets will be charged according to the vehicle log.

Before returning the car to the campus, please fill the gas tank to ensure there is a sufficient amount of fuel for the next driver.

Option #2: Enterprise Car Rental

If the campus fleet vehicle is not available, the second option is to use Enterprise Rent-A-Car to rent a car for the day at a current rate of $34 for a mid-sized vehicle. Enterprise will drop off the car and pick it up, or you can pick up the car on your own. The local phone number is 570-288-7722, option #4.

Please remember to refuel the rental car. You can use your purchasing card to refuel the rental car, just keep the receipts and complete your travel report in ERS (or have your delegate complete it for you). Please remember, you can only use your purchasing card for the purchase of gas when refueling a rental car.

Option #3: Personal Vehicle

If options one and two are not available, you may use your personal vehicle. You will only be reimbursed at a rate of $50/day OR the current University reimbursement rate (currently $.545/mile), whichever is less.

For example if you travel to University Park for an overnight trip and use your personal car you would only be reimbursed $100 for the mileage ($50/day), not $130 (estimated amount for round trip to UPark). We will always reimburse whichever is less.

Effective October 1, 2018